Financial Aid Office

Below are common questions pertaining to IRS Tax Return Transcripts. If your question is not answered or you need further clarification, please contact us. This page is also available in a printer-friendly handout.

Due to recent IRS changes to protect taxpayer data, tax transcripts will no longer include the full last name or the entire social security number. Students submitting a tax transcript (via fax, email, or in-person) must include their Last Name and Banner ID on each page of the tax transcript. Failure to comply with this important change may result in a significant delay in processing your verification and financial aid package.

1. How do I request a tax return transcript?
2. How do I print a transcript from the IRS website?
3. What are the steps to request a transcript be mailed to me?
4. The IRS said the tax return transcript was unavailable.
5. What is the difference between a Tax Return Transcript and a Tax Account Transcript?
6. Can I request multiple transcripts?
7. My current address is different than my 2018 tax return address.
8. I rolled over an IRA and it is showing on the FAFSA as untaxed income. How do I correct this?
9. I filed a joint (married) tax return but now I’m separated.
10. I was single when I filed taxes but I am married now.
11. I filed an amended tax return.
12. My tax return has an official IRS stamp on it. Do I still need to request a transcript?
13. I am the victim of identity theft and cannot obtain a transcript.
14. How do I obtain an IRS Verification of Nonfiling Letter?

Q1: How do I request a tax return transcript?

Students and/or parents that are required to submit tax information must either use the IRS Data Retrieval Tool when filing the FAFSA or request a Tax Return Transcript directly from the IRS. Tax return transcripts can be requested online, through the U.S. Mail using Form 4506-T or by calling the IRS at 1-800-908-9946. Once the tax return transcript is received, submit a copy to the Financial Aid Office.

Q2: How do I print a transcript immediately from the IRS website?

1. Go to Get Transcript
2. Select "Get Transcript Online
3. Create an account on the IRS site. You will need to verify your identity by answering several personal questions pulled from your social security number and/or credit history.
4. Create a username and password
5. Choose "Return Transcript" and then choose the year that has been requested. See image below.

Q3: What are the steps to request a transcript?

Follow the on-screen prompts which will solicit information from the student and parent. Immediately below are the three screens the student/parent will be taken to. For more information on completing each screen, see steps 4-6.

For the 2020-2021 aid year, request a transcript from the 2018 Tax Year

• Social Security Number (SSN) or Individual Tax ID Number (ITIN) ITINs are issued to individuals who are required to have a U.S. taxpayer identification number but who do not have, and are not eligible to obtain a Social Security Number (SSN) from the Social Security Administration (SSA).
• Date of birth (day, month, 4 digit year)
• Street address - Mailing address rom your latest tax return (ususally the year before)
• Zip code - If you live in a country that has no postal code you will not be able to order transcripts online. Contact the IRS at 1-800-829-1040 or outside the US at 267-941-1000 to order a transcript.

Other transcripts you may need to submit:

• If you filed an Amended tax return (Form 1040X) for the same tax year you are submitting for verification, please submit a copy of that form.
• An Account Transcript, which you should only request if it is specifically asked for by the Financial Aid Office.

IMPORTANT: Once you receive the transcripts, you must submit a copy to the Financial Aid Office. The transcripts are double-sided; therefore, be sure to copy/fax/scan both sides before submitting.

Q 4: When I submitted the online form the IRS said the tax return transcript was unavailable. What should I do?

There is a processing delay between when taxes are filed and when the tax transcripts can be ordered. Review the statements below to ensure you have waited the appropriate length of time and that you do not owe taxes. If none of the below conditions apply to you, you will need to call the IRS to request the transcript and/or troubleshoot.

• Electronic tax return submissions take about 2 weeks before they are available to request a tax transcript.
• Paper tax return submissions take about 6-8 weeks.
• If you owe money to the IRS (not due a refund), there is a known processing delay by the IRS.
• Pay your tax liability as soon as possible and then request a tax transcript. The IRS has indicated that tax returns for tax filers that owe a balance will not have a transcript available until May or later.
• Verify you have entered the information correctly on the online form.

Q5: What is the difference between a Tax Return Transcript and an Tax Account Transcript?

• Tax Return Transcript - A tax return transcript shows most line items from your tax return (Form 1040, 1040A, or 1040EZ) as it was originally filed, including any accompanying forms and schedules. It does not reflect any changes you, your representative, or the IRS made after the return was filed. In many cases, a return transcript will meet the requirements of lending institutions such as those offering mortgages and for applying for student loans.
• Tax Account Transcript - A tax account transcript shows any payments and any later adjustments either you or the IRS made after the tax return was filed. This transcript shows basic data, including marital status, type of return filed, adjusted gross income and taxable income.

Q6: Can I request multiple IRS tax transcripts?

It is recommended that you request one (1) transcript and make several copies. There can be processing delays in requesting multiple copies.

Q7: My current address is different than my tax return address. What should I do?

Since the online submission sends the tax return transcript to the address on the tax return, you need to use Form 4506T or Form 4506-EZ or call the IRS to request your tax return transcript. You cannot use the online form.

Q8: I rolled over an IRA and it is showing on the FAFSA as untaxed income. How do I correct this since the IRS Data Retrieval is incorrect?

Submit a copy of your 1099-R to the Financial Aid Office which shows that the money was in fact rolled over.

Q9: I filed a joint (married) tax return but now I’m separated. What do I submit?

You must submit the tax return transcript and all W-2 statements (both parties) for the year indicated. The Financial Aid Office can subsequently adjust the FAFSA to include only the pertinent income (student and custodial parent). Note that proof of separate residence will also be required (utility bills, signed leases, etc.).

Q10: I was single when I filed taxes but I am married now. What do I submit?

You must submit your tax return transcript and your spouse’s tax transcript.

Q11: I filed an amended tax return. What do I need to submit?

You must submit a signed copy of the Form 1040-X that was sent to the IRS and the IRS Tax Return Transcript. The Return Transcript will show the original filing information and the Form 1040-X will show the changes.

Q 12: My tax return has an “official” IRS stamp on it. Do I still need to request a transcript?

An IRS tax return that has an "official" stamp by the IRS is not a substitute for an IRS Tax Return Transcript. You must still request and submit the IRS tax return transcript.

Q13: I am the victim of identity theft and cannot obtain a copy of my transcript. What should I do?

Victims of identity theft who cannot get a return transcript or use the IRS Data Retrieval Tool must call the IRS’s Identity Protection Specialized Unit (IPSU) toll-free number at 800-908-4490. After the IPSU authenticates the tax filer’s identity, she can ask the IRS to mail her an alternate paper tax return transcript known as the TRDBV (Transcript DataBase View) that will look different than a regular transcript but that is official and can be used for verification.

In addition the Transcript DataBase View, victims of identity theft must self-certify that they are the victim of identity theft and that they have notified the IRS.

Q14: How do I obtain an IRS Verification of Nonfiling Letter?

An IRS Verification of Nonfiling Letter can be obtained online using the IRS Get Transcript service. If you are unable to obtain the letter online online for whatever reason, it must be obtained by completing and checking box 7 on the IRS Form 4506-T, Request for Transcript of Tax Return, and mailing it to the IRS. If appropropriate, a similar confirmation from another taxing authority (e.g., a U.S. territory or a foreign government) is also acceptable.

We cannot accept the following forms in place of the IRS Verification of Nonfiling Letter:

• IRS Form 13873-V, RAIVS Requests for Verification of Non-filing Taxpayer Accounts, or
• 13873-T, RAIVS Requests for Tax Information Documents or
• Transcripts of Tax Account

How to Complete Form 4506-T

1. Lines 1 – 4: Complete following the instructions on page 2 of the form.
2. Line 3: enter the non-filer's street address and zip or postal code. Use the address currently on file with the IRS.
3. Line 5: Provides non-filers with the option to have their IRS Verification of Non-filing Letter mailed directly to a third party. Do not have theIRS Verification of Non-Filing Status Letter sent directly to Buffalo State College.
4. Line 6: Enter tax form number 1040.
5. Line 7: Select the checkbox on the right hand side for Verification of Nonfiling (item number 7).
6. Line 9: Year or period requested field, enter "12/31/18".
7. Sign Here: The non-filer must sign and date the form and provide a telephone number. Only one signature is required when requesting a joint IRS Verification of Non-filing Letter.
8. Mail or fax the completed IRS Form 4506-T to the address (or fax number) provided on page 2 of Form 4506-T.
9. If the 4506-T information is successfully validated, tax filers can expect to receive a paper IRS Verification of Non-filing Letter at the address provided on their request within 5 to 10 days.
10. Submit the IRS Verification of Non-Filing Status Letter to the Finanical Aid Office. Please write the student's Banner ID on the letter.